AGENDA

CITY COUNCIL
Mayor Loella Haskew
Mayor Pro Tem Kevin Wilk
Councilmember Matt Francois
Councilmember Cindy Silva
Councilmember Justin Wedel

DATE:
 
November 17, 2020
TIME:
4:00 PM - City Council Special Meeting - Closed Session
6:00 PM - City Council Regular Meeting
 
PLACE:
 
Various Videoconference Locations (see log-in information below to observe/comment on the meeting agenda)


 
THIS IS A MEETING BY VIDEO-TELECONFERENCE ONLY. REFER TO THE END OF THE AGENDA TO REVIEW OPTIONS FOR PARTICIPATING IN THE MEETING REMOTELY.
 
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NOTICE OF TELECONFERENCED MEETING
 
Pursuant to the Governor’s Executive Order N-29-20 (dated March 17, 2020), City Councilmembers may participate via teleconference. Teleconference locations are not open to the public pursuant to California Governor Executive Order N-29-20. For this meeting, there will be no physical location from which members of the public may observe/comment.
 
Councilmembers Teleconferencing: Loella Haskew, Kevin Wilk, Matt Francois, Cindy Silva and Justin Wedel.
 
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CITY COUNCIL SPECIAL MEETING - CLOSED SESSION AT 4:00 PM
 
Various Video-Teleconference Locations
 
From a PC, Mac, iPad, iPhone or Android device:  www.zoom.us
 
Webinar ID: 942 8305 2648 / Password: 421439
 
(To supplement a PC, Mac, tablet or device without audio, please also join by phone: US: +1-669-900-6833)
 
1. OPENING AND PUBLIC COMMUNICATIONS
 
Under California law, public comments at special meetings are limited to subjects on the agenda only.
 
2. CLOSED SESSION
 
Following an opportunity for public comment, the City Council will reconvene in closed session pursuant to:
 
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
 
(Pursuant to Government Code section 54957)
 
Title:  City Manager
 
b. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
 
(Pursuant to Government Code Section 54956.8)
 
Property: Lot A of Subdivision Map 4006, dated March 1970 (a fifty square foot area of land at the end of the proposed Kinross Drive street dedication at the City boundary with Contra Costa County)
 
Negotiating Parties: City of Walnut Creek, Seven Hills Ranch I and II, LLC and Spieker Senior Development Investment, LLC
 
Under Negotiation: Price and terms for payment
 
Agency Negotiators: Dan Buckshi Heather Ballenger, Teri Killgore and Steve Mattas
 
3. ADJOURNMENT OF THE CITY COUNCIL SPECIAL MEETING - CLOSED SESSION
 
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CITY COUNCIL REGULAR MEETING AT 6:00 PM
 
Various Video- Teleconference Locations
 
From a PC, Mac, iPad, iPhone or Android device: www.zoom.us
 
Webinar ID: 942 8305 2648 / Password: 421439
 
(To supplement a PC, Mac, tablet or device without audio, please also join by phone: US: +1-669-900-6833)
 
1. OPENING
 
a. PLEDGE OF ALLEGIANCE
 
b. ROLL CALL
 
c. PRESENTATION: Legislative Update – Senator Glazer
 
2. CONSENT CALENDAR
 
a. APPROVAL OF CITY COUNCIL MINUTES of October 20, 2020.
 
Meeting Minutes
 
b. ACCEPTANCE OF WARRANT REGISTERS dated October 9, 2020, October 16, 2020, October 23, 2020, October 30, 2020 and November 6, 2020 and DIRECT PAYROLL TRANSFERS dated October 23, 2020 and November 6, 2020.
 
Warrant Registers - OCT 9 - OCT 16
 
Warrant Registers - OCT 23 - OCT 30
 
Warrant Registers - NOV 6
 
c. ADOPTION OF RESOLUTION delegating authority to settle claims and pending actions against the City that do not exceed Fifty Thousand Dollars ($50,000), including Workers’ Compensation claims, to the City Manager, City Attorney, and Human Resources Director.
 
Agenda Report
 
ATTACHMENT - DRAFT RESOLUTION
 
d. AUTHORIZATION OF THE TRANSFER OF FUNDS in the amount of $8,000 from the 2020-2021 Traffic Engineering Budget to the Capital Budget Work Order CP0100025 and AUTHORIZATION OF THE CITY MANAGER to execute the State Supplemental Agreement with Caltrans to Develop a Local Roadway Safety Plan and accept the grant funds in the amount of $72,000 for Capital Budget Work Order CP100025.
 
Agenda Report
 
ATTACHMENT 1 - CALTRANS NOTICE OF AWARD
 
ATTACHMENT 2 - BUDGET TRANSFER REQUEST
 
ATTACHMENT 3 - COPY OF RESOLUTION 06-36
 
3. PUBLIC COMMUNICATIONS
 
This portion of the meeting is reserved for comment on items not on the agenda. Under the Brown Act, the Council cannot act on items raised during public communications, but may respond briefly to statements made or questions posed; request clarification; or refer the item to staff.
 
4. COUNCILMEMBER AND STAFF ANNOUNCEMENTS, REPORTS ON ACTIVITIES OR REQUESTS
 
a. Closed Session announcements
 
b. City Manager reports
 
c. City Councilmember reports on AB1234 Activities, Councilmember assignments and various activities and upcoming events
 
5. PUBLIC HEARING
 
a. ADOPTION OF A RESOLUTION APPROVING THE 2019-2020 ANNUAL ACTION PLAN SUBSTANTIAL AMENDMENT TO INCLUDE THE ADDITIONAL CDBG-CV FUNDING ALLOCATION
 
The Congress Coronavirus Aid, Relief and Economic Security Act (CARES Act) was signed on March 27, 2020 to respond to the growing effects of coronavirus, also referred to as COVID-19.  On September 11, 2020, the US Department of Housing and Urban Development (HUD) announced the allocation of the remaining Community Development Block Grant Coronavirus (CDBG-CV) funds to state and local governments. Walnut Creek will receive an additional $439,019 in CDBG-CV funds on top of the $201,374 allocated in April 2020. In total, the City’s CDBG-CV allocation is $640,393 to respond to, prepare for, and aid in the prevention of COVID-19. The additional allocation focus funds towards households facing higher risk of eviction. This memo outlines the Housing and Community Development (HCD) Committee’s recommendation for using the additional CDBG-CV funds. Staff Contact: Sherluna Vien, Assistant Housing Planner, (925) 943-5899, ext. 2652.
 
Agenda Report
 
ATTACHMENT 1 - DRAFT RESOLUTION
 
ATTACHMENT 2 - 2019-2020 ANNUAL ACTION PLAN SUBSTANTIAL AMENDMENT
 
ATTACHMENT 3 - CDBG-CV FUNDING RECOMMENDATIONS
 
ATTACHMENT 4 - FUNDING BACKUP SCENARIOS
 
ATTACHMENT 5 - CORRESPONDENCE RECEIVED
 
b. COMMUNITY BENEFITS PROGRAM
 
The West Downtown Specific Plan (adopted in 2018) and the North Downtown Specific Plan (adopted in 2019), both include provisions for granting increases in building height, floor area ratio (FAR), and/or residential density in exchange for developer-provided community benefits.  When adopting the West Downtown Specific Plan, the City Council directed staff to prepare a Community Benefits Program that would be adopted by City Council resolution, and which would provide clearer direction to the development community while also providing a measure of flexibility. The City Council approved a draft framework for a new Community Benefits Program in May 2020, and the Planning Commission recommended adoption of the related amendments to the Zoning Ordinance and the North Downtown Specific Plan in November 2020. Staff is now seeking adoption of the draft Community Benefits Program, and the aforementioned Zoning Ordinance and specific plan amendments. Staff Contact: Andrew M. Smith, Senior Planner, (925) 943-5899, ext. 2213.
 
Agenda Report
 
ATTACHMENT 1 - DRAFT RESOLUTION - COMMUNITY BENEFITS PROGRAM
 
EXHIBIT A - DRAFT COMMUNITY BENEFITS PROGRAM
 
ATTACHMENT 2 - DRAFT RESOLUTION - NORTH DOWNTOWN SPECIFIC PLAN
 
ATTACHMENT 3 - DRAFT ORDINANCE
 
ATTACHMENT 4 - CASE STUDIES
 
6. CONSIDERATION
 
a. FISCAL YEAR 2020 PRELIMINARY YEAR END RESULTS
 
Throughout the budget cycle, staff actively monitor actual revenues and expenditures and prepare a status update report to the Council at regular intervals. These updates provide staff with opportunities to advise Council on major budget trends (revenue and expenditure) and propose changes where necessary to meet ongoing service demands or modifications related to economic or other factors. This report provides an informational update to the City Council regarding the preliminary year-end results for Fiscal Year 2020 (FY20). Staff Contacts: Kirsten LaCasse, Administrative Services Director, (925) 943-5810 and Katie Bruner, Budget Manager, (925) 943-5799, ext. 2296.
 
Agenda Report
 
b. FISCAL YEAR 2021 FIRST QUARTER BUDGET UPDATE
 
Throughout the budget cycle, staff actively monitor actual revenues and expenditures and prepare a status update report to the Council at regular intervals. These updates provide staff with opportunities to advise Council on major budget trends (revenue and expenditure) and propose changes where necessary to meet ongoing service demands or modifications related to economic or other factors. This report provides an informational update to the Finance Committee regarding the first quarter of Fiscal Year 2021 (FY21). Staff Contacts: Kirsten LaCasse, Administrative Services Director, (925) 943-5810 and Katie Bruner, Budget Manager, (925) 943-5799, ext. 2296.
 
Agenda Report
 
7. ADJOURNMENT OF THE CITY COUNCIL REGULAR MEETING
 
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***GOVERNOR’S EXECUTIVE ORDER N-29-20 : RE CORONAVIRUS COVID-19***
 
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THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER WHICH SUSPENDS CERTAIN REQUIREMENTS OF THE RALPH M. BROWN ACT. FOR THIS MEETING, THERE WILL BE NO PHYSICAL LOCATION FROM WHICH MEMBERS OF THE PUBLIC MAY OBSERVE THE MEETING.
 
FOR VIEWING ONLY - DO NOT LOG INTO ZOOM, FOLLOW THESE STEPS:
 
To view the meeting remotely:
 
1. To view the meeting remotely:Cable Broadcast. Comcast Channel 28 (incorporated Walnut Creek only), Rossmoor Channel 26, Wave Channel 29 and AT&T U-verse Channel 99.
 
2. Livestream. Livestream online on the City’s website at: https://www.walnut-creek.org/government/public-meeting-agendas-and-videos
 
FOR PARTICIPANTS ONLY, FOLLOW THESE STEPS:
 
To participate in the meeting remotely:
 
***CLOSED SESSION PUBLIC COMMENT***
 
Provide live remote public comments for the CLOSED SESSION at 4:00 p.m.:
 
Be sure to join the meeting at 4:00 p.m.
 
From a PC, Mac, iPad, iPhone or Android device: www.zoom.us
 
Webinar ID: 942 8305 2648 / Password: 421439
 
(To supplement a PC, Mac, tablet or device without audio, please also join by phone: US: +1 669 900  6833)
 
***REGULAR MEETING PUBLIC COMMENT***
 
Provide live remote public comments for the REGULAR MEETING at 6:00 p.m.:
 
Join the meeting just prior to the City Council consideration of the item you would like to provide comments for.
 
From a PC, Mac, iPad, iPhone or Android device: http://www.zoom.us
 
Webinar ID: 942 8305 2648 / Password: 421439
 
(To supplement a PC, Mac, tablet or device without audio, please also join by phone: US: +1 669 900  6833)
 
During the meeting, the Mayor will call for public comment. If you wish to address the City Council, use the "raise hand"  feature (or press *9 if connecting via phone audio only) at the time the Mayor calls for public comment. Please wait your turn and once brought into the meeting, state your name and city of residence for the record.
 
For additional instructions on providing live remote public comments, visit this webpage: https://www.walnut-creek.org/government/remote-public-comment
 
Members of the public are welcome to submit written comments via email to PublicComments@walnut-creek.org prior or during the meeting.
 
• Written Comments received prior to 2:00 p.m. on the day of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting.
 
• Written Comments received after 2:00 p.m. the day of the City Council meeting and during the City Council meeting (but prior to the City Council’s consideration of the particular agenda item) will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record.
 
o If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter.
 
o If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment.
 
NEXT REGULAR MEETING: TUESDAY, DECEMBER 1, 2020 AT 6:00 PM - VIA TELE/VIDEO CONFERENCE
 


The agenda and minutes with links to staff reports are available on the City’s website:

 

www.walnut-creek.org (click on "Public Meetings - Video" under the "Online Services" tab)
 


All meetings are televised live on Comcast Channel 28 (Channel 26 in Rossmoor), Astound Channel 29, and on AT&T U-verse Channel 99. Meetings are repeated the following Saturday at 1 p.m. and Sunday at 6 p.m. The meetings are also web cast live and are available for archive viewing at: http://www.walnut-creek.org/services/citizen/granicus.asp.

 

Information for the public on participation at Council meetings, including time limits for addressing the Council, can be found on the back of the Speaker Identification Card located near the Council Chamber entrance. Should you have any questions after consulting the Speaker Identification card, please contact the City Clerk prior to the Council meeting.

 

Materials related to any item on this Agenda submitted to the Council after distribution of the agenda packet are available at the City Clerk’s office at City Hall, 3rd Floor, 1666 North Main Street, Walnut Creek during normal business hours and are placed with the agenda materials for distribution at the meeting.

If you wish to request a disability-related modification or accommodation, please contact the City Clerk’s office at (925) 943-5818, preferably the day prior to the meeting. If you are bringing hand-outs for Council, eight copies are appreciated.


COVID-19: We are under a shelter-in-place order; all non-essential public meetings, events, programs and classes are cancelled until further notice. As a result, City Hall and other non-emergency offices are closed to the public. Please refer to the video-teleconferencing information referenced on the agenda for participation guidelines and instructions. Additional information regarding how to provide public comments can be found here: https://www.walnut-creek.org/government/remote-public-comment